Service Coordinator
Employment Type: Full-Time, Fixed-Term Contract
About the Opportunity
We are recruiting on behalf of a client for an experienced Service Coordinator to support and oversee a broad range of administrative and operational activities. This is a full-time fixed-term contract opportunity for a highly organized professional who can effectively coordinate office operations, supplier management, transportation services, guest house administration, and employee support services while ensuring smooth day-to-day operations.
Key Responsibilities
Office Administration & Coordination
- Oversee daily office administration and operational activities.
- Coordinate office services, supplies, facilities, and support functions.
- Ensure efficient administrative processes and smooth workflow.
- Liaise with internal stakeholders and external service providers as required.
Purchasing & Supplier Management
- Coordinate procurement activities in line with business requirements and procedures.
- Obtain quotations, process purchase requests, and follow up on orders and deliveries.
- Manage supplier relationships and ensure timely resolution of service-related issues.
- Maintain accurate procurement records and documentation.
Documentation & Reporting
- Maintain organized records, files, and administrative documentation.
- Prepare and submit periodic reports related to administrative and operational activities.
- Ensure accuracy, completeness, and confidentiality of records and information.
Driver & Transportation Coordination
- Coordinate driver schedules and transportation requests.
- Monitor transportation activities to ensure timely and efficient service delivery.
- Maintain transportation-related records and administrative documentation.
Guest House Administration
- Manage guest house bookings, occupancy arrangements, and related logistics.
- Coordinate maintenance and service providers to ensure facilities are well maintained.
- Ensure accommodation services are delivered professionally and efficiently.
Employee Administrative Support
- Serve as a primary point of contact for employee administrative requests.
- Support employee documentation and routine administrative processes.
- Coordinate with relevant departments to facilitate timely resolution of employee inquiries.
Qualifications & Experience
- Bachelor’s degree in Business Administration, Management, or a related field.
- 7 to 10 years of relevant experience in administration, office management, service coordination, facilities coordination, or operational support roles.
- Strong experience in procurement coordination and supplier management.
- Excellent organizational and multitasking skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office applications.
- Ability to work independently, manage priorities, and maintain confidentiality.
Key Competencies
- Administrative & Operational Coordination
- Vendor and Supplier Management
- Documentation & Reporting
- Service Excellence
- Stakeholder Management
- Organization & Planning
- Attention to Detail
- Communication & Interpersonal Skills
- Problem Solving and Decision Making
- Customer Service Orientation
Interested candidates must apply to [email protected]